Closing Date: 20^th Feb 2022

Job Title: x2 Personal Assistants

Working For: Olivia Blake MP (Sheffield Hallam)

Location: London and Sheffield

Salary: In-line with IPSA Pay Scales

Length of Contract: Permanent (0.8FTE and 0.15FTE)

Job Details

This is an exciting opportunity for two people to join Olivia Blake’s team as either a London or Sheffield-based Personal Assistant, supporting her work as the MP for Sheffield Hallam.  The London-based role is 0.8 FTE (Monday-Thursday), and the Sheffield-based role is 0.15 FTE (Friday, with additional hours over the weekend).

The successful candidates will be highly motivated, reliable, and very well-organised, and will be sympathetic towards the values of the Labour Party. Ideally, they will be able to demonstrate previous experience of acting as a personal assistant in a busy office context, and have an interest in politics, keeping abreast of current affairs.

Key responsibilities:

• Note/minute taking and sending recap emails, copying in other members of staff as appropriate
• Diary management
• Efficient data and file management to ensure the office complies with data protection legislation
• Engage professionally, confidentially and with care and integrity with members of the public, through a variety of methods
• Handling administrative arrangements for meetings with members of the public/MP surgeries
• Photocopying, filing, record-keeping and typing correspondence
• Respond to enquiries by telephone, e mail and social media, passing on queries to another team members/MP as appropriate
• Setting reminders for meetings, appointments, and other important tasks
• Supporting the MP with ad hoc matters

Skills and Experience

• Excellent note and minute taking with a keen eye for detail
• Excellent organisational skills and experience of managing a busy diary
• Good communication skills and an ability to interact professionally with colleagues and constituents
• Ability to maintain confidentiality and behave with discretion
• Experience of working in a busy office environment

Upon appointment you will be required to comply with the Baseline Personnel Security Standard, undertaken by the Members’ Staff Verification Office (MSVO). See Members’ Staff Verification Office (MSVO) page for further info. MPs generally pay staff in accordance with IPSA guidelines.

Closing Date: 20^th Feb 2022

Application Details

To apply for this position, please email your CV and covering letter (max 2 sides) in MS Word format to olivia.blake.mp@parliament.uk by 20^th Feb 2022, with the subject line ‘Application for personal assistant’.

Website: www.oliviablake.org.uk